Commercial intelligence for contracts and invoices
Stop overpaying.Recover what you are owed.Tighten & improve contracts.
Canary connects your contracts, invoices, and evidence so your finance and operations teams always know what they're owed, what they're paying, and where they're exposed.
- 8.6%
- of contract value is lost after signature, on average
- Source: World Commerce & Contracting with Deloitte, 2023
- 2 to 4%
- of audited spend is recovered by contract compliance audits, after the money has left
- Source: SC&H Group
- 45%
- of profit lost to overpayment traces to three causes: duplicates, cancelled work and pricing errors
- Source: apexanalytix Global Overpayment Report, 2026
Product
One connected system.
Four ways it pays for itself.
Canary is built around the full contract lifecycle: knowing what you signed, checking every invoice against it, and recovering everything it owes you. Every module feeds the next.
Billing Reconciliation
Invoice Disputes
Every invoice line is matched against the governing contract and marked billable, already covered, or needs review, with the clause cited. Rate mismatches, out-of-scope charges, three-way match failures, labor hours and rates, trigger conditions and duplicates are flagged before the payment run, while the dispute window is still open.
Unutilized Entitlements
Unused paid-for services, warranty credits, failure-to-supply claims, and scheduled callouts that would otherwise expire unclaimed. Each one is tracked against its deadline, along with the obligations that keep your coverage valid, so a missed service interval does not void a warranty worth more than the repair.
Tax & Rate Integrity
Tax lines checked against the contract and the jurisdiction in both directions, catching overcharges and undercharges. Refund windows close, so overpaid tax is flagged while a claim can still be made.
Summit Elevator Services LLC
- 1$1,068.00
After-hours emergency callback labour
Already coveredCl. 3.2 - 2$145.00
Truck / after-hours dispatch charge
Already coveredCl. 3.1 - 3$890.00
Installation labour
BillableAnnex B
Contract Intelligence & Management
Everything the contract says, and everything it does not.
Contract Hygiene
Every agreement is scored against the clauses that make billing enforceable: included services, all-inclusive rates, substantiation, audit rights, and what happens to a charge billed in error. Each gap is explained in plain language, and a clause that is missing altogether is a finding too.
Redlining
For every finding, Canary drafts graded alternatives against the exact text of your agreement, from a minimal fix to a gold standard. You choose the stance, edit the wording, and export a clean copy or tracked changes ready for the counterparty.
Renewals and key dates
Notice windows, escalation caps and renewal dates are tracked from the day the contract is signed, so the fixes are on the table before the next renewal rolls over.
Cl. 3.2 · Included Services
'Reasonable' and a 30-day window give the vendor nothing to be held to.
Vendor shall provide reasonablequarterly inspection reports within 3010 days of a written request.
Two words changed. The report becomes a dated obligation.
Exports as a clean copy or tracked changes.
Vendor Accountability
Hold vendors accountable to their SLA terms and contract allotments, with the record to prove it.
SLA compliance
Response and resolution times are measured against what each contract commits to. Every miss is documented with the evidence needed to claim the credit, so the guarantees you pay for are enforced.
Contract allotments
Included inspections, callouts and service hours are counted as they are used: what you paid for against what was delivered, and credits owed against credits claimed.
Work evidence
Hours billed are read against the manufacturer's standard time for the job and the service records behind it. A gap goes to a person as a question, never as a quiet verdict.
Renewal leverage
Escalation caps, rate locks and notice windows are tracked from signature. When the renewal letter arrives above the cap, you know before you sign, and you negotiate from the record instead of from memory.
Great Basin Pump & Wear Services LLC
Slurry pump wear-part change-out on the No. 2 discharge line, billed at the after-hours rate.
Vendor scorecard
Trailing 12 monthsResponse time
MissedIncluded inspections
Under-deliveredEscalation
Over capLiving Audit Trail
Log every action, invoice, maintenance event, and payment decision against the original contract. Automated workflows let finance, procurement, and operations manage hundreds of contracts without manual tracking.
Evidence on demand
When a vendor, an auditor or an insurer asks why something was paid, disputed or withheld, the answer is a search away: the clause, the document behind it, and who decided what, and when.
One record across teams
Procurement signs, operations schedules and accounts payable approves, all against the same record, so nothing depends on one person's inbox or memory.
Emergency callouts to release a trapped occupant are covered under the monthly fee at any hour, including labour and travel.
Entrapment callouts are covered at any hour. Labour and travel.Lines 1 and 2 already bill what the agreement covers.
- Invoice SEV-2026-0791 received
- Lines 1 and 2 marked already covered (Cl. 3.2, Cl. 3.1)
- Dispute letter sent to the vendor
- Vendor credit note received
- Payment approved for $890.00
How it works
Recover the money.
Then stop the leak.
Canary surfaces the actions worth taking to your inbox, ordered by urgency and dollars at risk. Teams spend their time on the disputes, discounts and entitlements that matter.
Contracts, invoices, purchase orders and service records go in as they are. Canary works on top of the systems you already run, so there is no ERP project and no hardware to install, and it stays current as new contracts and invoices arrive.
Canary reads each contract in full and turns every rate, entitlement and obligation into a rule it can check, each one tied to the clause it came from. It also tells you what the contract does not say.
Every charge is matched against the governing contract and the work evidence behind it, so nothing gets paid on trust alone. Unsure means needs review, never a quiet approval.
Billing disputes, price corrections and entitlement claims arrive in your inbox with the contract language and the evidence attached, and the letter already drafted.
Dashboards track spend, disputes and savings. The record of how each vendor bills feeds your next renewal, and the clause behind a repeat leak gets a drafted fix, so the same charge does not come back.
- Service contracts
- Vendor invoices
- Purchase orders
- Service records
Systems you already run
- Your ERP
- Your CMMS
Canary intelligence
- Line verdicts, clause cited
- Claims with the evidence attached
- Entitlements and their deadlines
- Drafted redlines
Case studies
Problems we keep hearing.
Different industries, the same gap: the contract is signed once, and the invoices are approved by people who have never seen it.
- Hospitals & HealthcarePremium SLAs on scanners and building plant, and an elevator invoice that billed one visit twice.Read
- MiningContractor and engineering invoices billed off the vendor rate card, not the agreement, and the tax line nobody owns.Read
- Schools & UniversitiesOne HVAC service contract covers every building on campus; the invoice is checked against a budget line, not the contract.Read
- HospitalityOne master service agreement, billed differently at every hotel and resort from the vendor's rate card.Read
- RetailThe same janitorial or security vendor, a different contract at every store, and nobody comparing the rate.Read
- EnergyWind and power-generation maintenance hours, checked against the field-service report and the site access log.Read
See it on your own contracts.
Send a service contract and a few invoices from the same vendor, and see what Canary finds.
Book a demo